Whether it be for your travel goals, family bonding, or work related stuff, one thing is for sure, you need a passport. To help you process this important document, here is an easy step-by-step guide you can follow.
Passport is an official document released upon request that certifies the person’s citizenship and identity. This gives the holder the privilege to travel to and fro different countries.
Just recently, the Philippine government extended the validity of the passport up to 10 years. (Hooraah!) For minors however, they will be issued with passport with only 5 years of validity period.
Update: Starting October 1, 2018, people can expect a much faster processing time. Instead of the previous 15 days, it’s now down to 12 days. For expedite processing, you can get your passport for only 6-7 days depending whether you’re residing inside or outside metro manila.
Whether you are a new applicant or you need to renew your expiring passport, there’s not much of a difference. The process is similar. Thanks to DFA’s move to digitized their system the the application process.
Philippines Passport Application and Renewal Process
(Just click on any link to jump on a particular section in this guide)
How to Schedule DFA Passport Appointment Online?
Before going to any Department of Foreign Affairs branch, you need to set an appointment with them. You need to fill out several forms before moving on to the next process.
Whether you will be applying for a new passport, renewing your expiring passport, or you lost your passport, the process is similar. Later in this guide, you’ll be prompted to choose which one you are applying for. Let’s dive into the process!
Step 1. Go to DFA’s website online appointment page. First of all, you need to go to https://www.passport.gov.ph/appointment and from there you will see a page like this.
Just simply hit the checkbox and click “Start Individual Appointment”. From this point, make sure to check every information you will enter into their system.
Step 2. Select a DFA Branch of your choice. Next, you will be prompted to choose which DFA branch you want to process your application.
Hit Next, and you will be asked to choose an available date and time for your appointment.
Step 3. Select available Appointment Date and Time.
Red color means that those date and time are not anymore available. Green colored date and time means that there are still slots left which you can select.
Just check the captcha verification and hit Next.
Step 4. Enter Personal Information. You will be entering your personal information in this page. Make sure to double check and do not make any mistake for this might cause delay on your application.
Note: Red asterisk (*) means that the information is required to be filled-out. Fields without asterisk are optional which are up to you to be filled out or not.
Again, make sure that every information correct before you hit the “Next” button.
Step 5. Enter Family Information. Next you need to enter your family information. Again, just be mindful of the asterisk sign after the label of the fields.
Same thing folks, double check every information before hitting the “Next” button. (konti na lang bes!)
Step 6. Enter Application Information. You need to enter which type are you applying for? New Application, Passport Renewal, or Lost Passport, choose one.
Also select whether you will use Birth Certificate, Marriage Contract, Voter’s ID, Naturalization, R.A 9225, or other means of Basis of Philippine Citizenship.
Once you filled-out and checked out all the information, just like the old good times baby, hit Next. 🙂
Step 7. Enter Contact Information. Just fill out your complete address, which city are you from, your province and occupation. If you are not employed in any job, you can simply put “House wife”, “House husband”, or “n/a”.
Step 8. Final verification. You will be prompted to review all the the information you entered in the forms. Just simply hit the “Confirm” button after verifying all the details.
Step 9. Choose between Regular or Express processing.
Processing Fee Table: (Updated October 1, 2018)
|Processing Fee||Within Metro||Outside Metro|
|1. Regular P950||12 days||12 days|
|2. Express P1200||6 days||7 days|
You need to be aware of the following:
- Processing fee must be settled within 24 hours upon receipt of the Reference Number. Your bank may not be available on weekends and holidays.
- Amount indicated is exclusively for the payment of the Passport Processing Fee.
- Your chosen mode of payment may charge a convenience fee.
- Processing fee is not refundable. Applicants are advised to appear on their scheduled appointment.
Step 10. Payment Reference via email. After accomplishing process of filling out the information, you will receive a payment instruction to be paid withing 24 hours. Failure to pay will automatically cancel your booking to give way to other passport applicants.
You will receive a Reference Number in the email which you will need in paying your application.
For this purpose, I suggest to use 7Eleven’s Cliqq to pay your passport application. You can ask the staff for assistance but trust me, it’s super easy.
Note: You need to pay extra P50 for using the electronic payment system. This means you will enter P1000 or P1250 as payable amount on your Cliqq transaction.
Step 11. Wait for the Appointment Confirmation Email. Once you paid for your application, wait until you receive a confirmation notification on your email.
There you’ll find an attached pdf file you need to print on an A4 size paper. You are required to bring this with you on the date of your appointment. This is very important.
And that’s it! What you need to do next is to prepare your requirements and wait for your appointment day
Passport Application Requirements (Documents & ID)
On the day of your scheduled appointment, here are the things you need to have with you. You can copy this part to serve as your checklist.
- Birth Certificate or Marriage Certificate. This depends on what you enter on your application information. You need to photocopy this.
- Printed Application Form (From Confirmation Notification Email)
- 1 Valid ID You need to photocopy this back and forth.
Here’s a list of DFA’s Acceptable Valid IDs: (You only need one of the following IDs)
- School ID (if applicable)
- Social Security System (SSS)
- Government Service Insurance System (GSIS)
- Unified Multi-Purpose Identification (UMID) Card
- Professional Regulatory Commission (PRC) ID
- Overseas Workers Welfare Administration (OWWA)
- Integrated Department of Labor and Employment (iDOLE) card
- Commission on Elections (COMELEC) Voter’s ID
- Voter’s Certification from the Election Officer with Dry Seal
- Philippine National Police (PNP) Firearms License
- Senior Citizen ID
- Airman License (issued August 2016 onwards)
- Philippine Postal ID (issued November 2016 onwards)
- Current Valid ePassport (For Renewal of ePassport)
- Land Transportation Office (LTO) Driver’s License
- For applicants based overseas, they may use their host government issued IDs showing their Philippine citizenship. (Example: Residence Card)
This list of ID is updated as of September 9, 2019.
Important Note: Any IDs that are not on this list will not be accepted.
Many are asking if they need an NBI Clearance in passport application and the answer is No. It’s only accepted as supporting document and not as a valid ID.
Here are other list of IDs and documents that are not accepted in DFA Passport Application:
- Police clearance
- Barangay ID/Barangay clearance
- Postal ID
- TIN card
- Pag-IBIG ID
- PhilHealth ID
- Company ID
- SSS E-1 form
- IBP ID
- Official receipt of the driver’s license
- LTO student permit in paper format
Proceed to DFA Branch on Your Scheduled Appointment Date and Time
Make sure to be on the venue 30 minutes before your scheduled appointment. If you know your location is far from the DFA branch, better be there early than late. Don’t put your scheduled appointment to waste. If your schedule is 11 am, be there 10:20 am.
We can never tell how the traffic will go during the day. We are living in the Philippines, expect the traffic to be heavy specially during rush hours. If you want to accomplish your application fast, be there as early as possible.
- Wear proper and appropriate dress. You will undergo photo capturing on the encoding section and you want to look neat on that.
- Do not bring any materials that will cause you to not enter the DFA Branch.
- Double check your requirements. Make sure you have with you the printed documents, the original government documents and its photocopies
Tip: Ready your favorite mobile game or your favorite readables while waiting for your turn. You may also want to bring your power bank with you.
What to do next:
1. Queuing Line. Once you get to the DFA branch, you need to present your system generated form to check whether you are indeed an applicant for that day. If you forget to bring your printed form, they will not let you join the queuing line.
There will be a queuing line for applicants who took a slot for a particular time schedule. For example, if your scheduled time is 10AM, you need to fall on that line. If you’re not sure where to go, you can always ask for assistance from the staffs or security guards there.
During this phase, just wait for your turn to be called. You can play, browse, or read stuff while waiting. 🙂
2. Processing Section. Once you’re called, you only need to give your requirements to the staff on the other side of the window. The staff will check your documents and all you gotta do is wait.
There will be times that the staff will ask you to verify the information written on the form. Just answer every question and wait until the staff instruct you to go to the next step.
3. Encoding Section. Since you’ve already paid your application fee via electronic system, you don’t need to go to the cashier (step 2). The staff will direct you to the encoding section to take a photo, and scan your fingerprints.
All you gotta do in this section is follow the instruction of the staff there and that’s it!
- The staff may ask you to remove your eyeglass or other jewelries.
- Only wear light makeup.
- Make yourself look neat and presentable. (beh, 10 years nakasalampak mukha mo sa passport mo beh. ayaw mo naman siguro magmukhang kriminal sa picture mo for 10 years diba? labyu.)
Releasing and Claiming Your Passport
There are two ways on how you can get your released passport.
1. Return to the DFA Office. You can personally go back to the DFA branch on the date stated in your official receipt. Just go straight ahead to the releasing section to claim your passport.
If you’re not available, you can ask your relatives or other representative to get your passport. However, you need to provide a special power of attorney to give your representative the right to claim your passport.
2. Via Courier Service. You can avail this service on your application day, after the encoding section. Just go to the courier section and pay a service fee of P150. You need to wait around 1 to 2 weeks depending on whether you’re outside or within metro manila.
In case you’re not available on the day of delivery, you can leave your stub/receipt to your parents or siblings. Just tell them to give the stub/receipt once the delivery from DFA arrive.
Just chill, relax, and voila!
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